The Vice President - Finance and College Operations is the Chief Financial Officer (CFO) responsible for all financial and business services of the College. This position reports to the College President, is a member of the President’s Executive Council and attends all District Board meetings. The Vice President - Finance and College Operations leads and coordinates responsibilities within the Finance and College Operations Division to include Financial Services, Accounting, Payroll, Procurement, Facilities, Risk Management, Campus Safety and Security, Information Technology Services and Auxiliary Services. This position provides leadership and oversight for approximately forty-six full-time and part-time staff.
Administration of processes, policies and procedures related to College operations.
Actively participate on the College’s Executive Council and shared governance to include oversight and leadership for crossfunctional Collegewide committees, administrative committees and project teams.
Work with the President and leadership team to establish long-range strategic planning goals and priorities. Formulate and implement a division strategic plan that aligns with the College’s strategic priorities. Lead Collegewide strategic planning initiatives related to College operations.
Monitor and report on key performance metrics and benchmarks. At the request of the President, prepare and provide reports to the District Board and Board committees.
Attend and participate in District Board meetings to include oversight for the Finance Committee agenda.
Interview and recommend appropriate professional service firms to the President. Negotiate and approve contracts and serve as a contact person with appropriate professional service providers on behalf of the District.
Oversee and manage College auxiliary services to include the bookstore and food service.
Recommend and update policies and procedures for the Division and related operations.
Provide direction and leadership to the Finance and College Operations Division to ensure high quality and reliable staff- and student-focused services in response to customer feedback and expectations.
Oversee the hiring and employee relations of the Division in collaboration with Human Resources. Foster open and transparent communication with Division and College staff.
Represent the College at local and statewide groups and committees to include the WTCS Finance Officers Committee.
In collaboration with the Director – Financial Services, oversee Business Office and financial management functions of the College.
Provide guidance and oversight for Business Office and financial management functions including payroll, cash collections, accounts receivable, accounts payable, procurement and other related functions.
Oversee procurement and purchasing services.
Oversee the financial administration of grants.
Provide guidance and oversight for the effective use of the Banner financial module and integrated financial systems and related user support.
Oversee the calculation and collection of the tax levy.
Oversee fixed asset accounting and financial reporting to include disposal of fixed assets and other surplus inventory.
Oversee financial system compliance and reporting for the College.
Ensure the College’s financial accounting reporting is in accordance with Governmental Accounting Standards Board (GASB) and Wisconsin Technical College System (WTCS) Uniform Financial Accounting requirements.
Ensure completion of the College’s yearly fiscal audit and report findings to the District Board.
Provide financial oversight for the BTC Foundation.
Generate financial statements using the Banner reporting system.
Prepare monthly financial reports and present the information to administration and the District Board.
Prepare cost allocations, re-estimates and other special reports for the WTCS Board.
Prepare and maintain forecasting models and budget projection scenarios.
Develop and maintain historical financial data.
Develop and maintain revenue and expenditure projections for the operational and capital budgets based on historical trends and forecast assumptions.
Report revenue and expense projections to the administration and the District Board for short- and long-term planning purposes, explaining the data analysis and factual basis impacting the projections.
Prepare the annual College budget and ensure that required documents and legal notices are published.
Develop and maintain an annual and long-term debt management plan that is in accordance with federal and state regulations and provides a consistent source of funds.
Plan and implement an effective strategy for cash, investments and debt management.
Implement and review cash flow projections, short-term borrowing and the investment program for the College.
Review bank reconciliations and financial statements.
Authorize and schedule interest and principal payments on general obligation notes and loans.
Coordinate banking and investment services.
Invest District funds as appropriate to maximize rate of return while maintaining safety and liquidity of all funds.
Administer the College’s insurance programs.
Oversee the management of all College insurance programs including Worker’s Compensation, Property and Casualty, General Liability, Auto and Vehicle, Product and Aircraft Liability, Board Errors and Omissions and Umbrella coverages.
Serve as the College’s representative on the Districts Mutual Insurance (DMI) and Risk Management Services state-wide group.
Review the College’s insurance coverages as needed and recommend appropriate changes.
Submit incident/injury claims; review insurance claims for accuracy and resolve discrepancies when they occur.
Serve as the College’s risk manager.
Recommend and implement procedures that will address liability and safety-related issues.
In collaboration with the Director – Facilities, oversee the planning, utilization, construction, remodeling, and maintenance of all District buildings and facilities.
Provide guidance and oversight related to facilities operations and maintenance, custodial services, capital project planning and implementation, and shuttle transportation services.
Develop and communicate a long-range facilities plan.
Maintain a physical environment that supports and fosters an environment conducive to effective learning and working.
Assist the President with reports and presentations on issues, activities, and procedures related to the operation and maintenance of District facilities, remodeling and construction.
Recommend policies pertaining to District facility operations.
Assist the President with working with College teams to plan building construction and remodeling, and with coordinating activities with contractors.
Prepare and oversee building construction and remodeling work with contractors, architects, designers and engineers.
Prepare and submit all requests and related documents needed to obtain WTCS approval of construction and remodeling projects, and lease agreements on behalf of the District.
Negotiate all contracts for the leasing of facilities.
Monitor scheduling and utilization of all District facilities. Recommend decisions regarding community use of all rooms in the District and make community room use assignments.
In collaboration with the Director – Information Technology Services, ensure strong and visionary leadership for the College’s computing infrastructure, enterprise applications, and learning environments, to include developing and deploying cutting-edge IT technologies.
Ensure that adequate computer systems are maintained to include networking, telecommunications, enterprise infrastructure, cybersecurity, enterprise applications, learning technologies and user support.
Establish and monitor IT performance metrics and service level agreements and ensure a prompt and comprehensive response to service delivery problems.
Ensure that computer information systems accurately collect and report data needed for operational and strategic decision making.
Ensure an appropriate information security governance framework and IT disaster recovery plan.
Develop and communicate an IT strategic plan that responds to and meets staff and student needs.
Provide and maintain equipment and technology to effectively meet organizational and classroom technology needs.
In collaboration with the Director – Campus Safety, Security and Risk Management, ensure a safe and secure learning and work environment for the College.
Develop and administer risk management and loss prevention programs.
Develop and implement environmental health and safety programs.
Develop and implement emergency response and business continuity plans, working in conjunction with Emergency Preparedness Committee and Incident Command team members
Ensure Clery Act and Title IX compliance.
Oversee armed security program to include armed personnel credentials.
Knowledge, Skills & Abilities:
Demonstrated knowledge of generally accepted accounting principles and ability to remain current with changing regulations.
Demonstrated knowledge of financial management and budget preparation and monitoring.
Excellent oral and written communication skills to include negotiation, problem solving and conflict resolution.
Strong ability to work collaboratively across all areas of the College. Demonstrated effectiveness in building relationships with internal and external stakeholders.
Strong, professional leader who is able to guide and motivate staff.
Self-motivated and action-oriented with a commitment to Division and College strategic goals.
Ability to prioritize and plan work activities, use time effectively, set goals and objectives, and develop action plans.
Attention to detail and ability to make timely and quality decisions, exhibiting sound and accurate judgment. Ability to support and explain rationale for decisions with appropriate stakeholders included in the decision making process.
Demonstrated ability to interact effectively with diverse populations.
Demonstrated ability to operate computers and use programs in the Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
Experience with an administrative management information system such as Banner.
Ability to prepare reports and presentations to include summarizing and presenting the findings of research and investigative projects.
Knowledge of the WTCS or another state two-year College system is desired.
Education & Experience:
Master’s Degree in accounting, business administration or a related field, or an equivalent combination of education and experience is required.
Certified Public Accountant (CPA) is required.
Five (5) years progressively responsible leadership experience in accounting or business administration is
Three (3) years experience in direct supervision of staff including supervision of professional/technical staff is required.